Position Summary
The Accounting Specialist is primarily responsible for accounts payable administration, including the accurate and timely processing of invoices, vendor payments, employee expenses, and related transactions. Based at Head Office, the role works with marina and departmental teams to ensure expenses are properly coded, approved, documented, and processed in accordance with company procedures.
The position also supports selected reconciliations, general ledger entries, month-end reporting, and financial record maintenance while contributing to positive vendor relationships and responsive service. Scheduling is flexible, with hours varying throughout the year to align with seasonal business requirements.
Key Responsibilities
Accounting Operations
- Process vendor invoices accurately and in a timely manner.
- Review invoices for appropriate coding, approvals, and supporting documentation.
- Prepare and process electronic payments, cheque runs, and other payment transactions.
- Maintain vendor records and ensure information remains current and accurate.
- Respond to vendor inquiries and resolve payment-related issues professionally and efficiently.
- Monitor outstanding invoices and assist in maintaining current accounts payable records.
- Reconcile vendor statements, corporate credit cards, bank activity, and assigned general ledger accounts, investigating and resolving discrepancies.
- Prepare routine journal entries and supporting schedules for review.
- Assist with month-end and year-end close activities, financial reporting, and audit documentation.
Operational Support
- Collaborate with marina teams to ensure invoices, receipts, deposits, transaction details, and approvals are received promptly and recorded accurately.
- Provide support and guidance regarding accounts payable, transaction coding, reconciliations, and related financial procedures.
- Support the Finance team during month-end and year-end close, audits, reporting periods, budgeting activities, and special projects.
Continuous Improvement
- Identify opportunities to improve efficiency and accuracy within accounts payable and related accounting processes.
- Participate in system improvements, process enhancements, and departmental initiatives.
Knowledge, Skills & Abilities
- Strong attention to detail, organization, and time-management skills, with the ability to manage priorities and meet deadlines.
- Strong verbal and written communication skills.
- Customer-service mindset with the ability to build positive working relationships.
- Working knowledge of general accounting principles, accounts payable controls, reconciliations, general ledger entries, and financial recordkeeping.
- Strong proficiency with Microsoft Office applications, particularly Excel, including formulas, lookups, and pivot tables.
- Experience with accounting, ERP, or financial software systems; LightSpeed and DockMaster experience is considered an asset.
Education & Experience
- Post-secondary education in Accounting, Business Administration, Finance, or a related field is preferred.
- Minimum 2 years of experience in accounts payable, bookkeeping, or accounting support, including invoice processing, account reconciliations, and general ledger support.
- Experience working in a multi-location environment is considered an asset.
Work Schedule
- Hourly position based at Head Office.
- Weekly hours will typically range from 24 to 36 hours, with increased hours generally available during peak periods and reduced hours during quieter times. Scheduling flexibility is available while ensuring business and departmental requirements are met.